Planning an epic event, whether it's a family reunion or a block party, involves a lot of details and effort to get everything just right. While your focus may be on things like drinks, food, and decorations, it's important not to overlook a vital element: ice. Before you can check this item off of your to-do list, you need to calculate how much is needed for your event. To determine how much packaged ice you should order for your party, consider the following factors.

3 Tips for Determining How Much Packaged Ice Is Necessary for Your Party

1. Determine the Number of Attendees

The most common rule for purchasing packaged ice for a party is to order two to three pounds for every person. For example, if you expect 10 people to come to the event, then you'll need at least 20 or 30 pounds of packaged ice. Use this number as your base before considering various other factors.

2. Consider Your Ice Needs

You also need to consider what things will require packaged ice. For drinks, crushed ice or cubes will work great, but they also melt faster than a block of ice. However, a block of ice isn't used to put in refreshments; it's great to put in coolers to keep food, bottles, or canned beverages cold. If you're planning on using ice for multiple purposes, you need to add a pound or one block to your attendee total for each cooler or display.  

3. Consider the Environment

It's also important to factor in the environment for which your party is set. Outdoor gatherings are likely to be affected by the heat as well as direct sunshine. Indoor parties may benefit from air conditioning, but if the ice is placed near lighting or running appliances, it could melt quicker. For heat-related issues, it's best to order at least 10 pounds more ice than originally anticipated to make up for the loss. Another option is to rent a professional cooler or refrigerated truck to reduce the risk of melting.

If you're planning a party in the Honolulu, HI, area, Hawaiian Ice Company can help you determine how much packaged ice you need. The Oahu ice company offers bagged ice in various sizes, from seven to 40 pounds as well as 10-pound blocks. For decorative purposes, they also provide dry ice and snow delivery for year-round winter wonderland events. Learn more about their services online, and get personalized assistance calculating your total ice needs by calling (808) 538-6918.