One of the best ways to host a great gathering is to rent a banquet hall. It can accommodate more people than private homes; plus, the best halls for rent have a beautiful atmosphere. There may also be other special benefits that are unique to the facility you rent from.

Whether you’re planning a wedding reception, corporate event, or family reunion, you’ll thank yourself for selecting a party venue. If you’re interested in reserving a hall, there are a few things to bear in mind to ensure the most successful outcome:

1. Have Guests RSVP Well in Advance

It’s a simple number, yet it’s easy to get this wrong if you don’t plan far enough ahead. To give your banquet hall the most accurate head count, ask all your guests to RSVP well in advance of your event date. To encourage people to do it ASAP, remind them periodically and consider implementing a strict cutoff date for RSVPs. This will give you a much easier time selecting the correct capacity room.

2. Select an Easily Accessible Location

If your event guests will be coming from far away, make traveling to the venue easy on them; it’ll be one less thing for them to have to worry about. Examples of great locations include the center of town, a popular district, or anywhere close to major transit stations.

3. Inquire About All Available Amenities

A good place to start learning about a banquet hall’s amenities is their website—but don’t assume anything if it’s not mentioned there. If you’re unsure of something, ask your questions over the phone or in person. For example, ask about their policy towards table decorations, extra tables and chairs, and other pieces of equipment.

4. Find the Right Caterer

If your banquet hall doesn’t provide catering, reserve a caterer well in advance of your event, and make sure they serve dishes everyone can enjoy. To gauge your guests’ needs, consider surveying them for dietary restrictions. It’s the best way to help everyone have a great time.

5. Review All Reservation Policies

Most banquet halls have strict policies regarding cancellation, clean up, and equipment tear down. Familiarize yourself with these so you have the smoothest possible experience with the party venue.

If you’re looking for a beautiful and spacious banquet hall in Honolulu, HI, make your first inquiry at St. Louis Alumni Association. They’ve provided support and services to alumni and the general community since 1901 and can be reached directly at (808) 949-6633. For more information about halls for rent, please check their website.